Circular notes

A. Diplomatic Missions

1. PERSONNEL OF DIPLOMATIC MISSIONS

1. Head of mission 

1.1. The accreditation of a Diplomatic Head of Mission in Belgium (PDF, 135.41 Kb) 

1.2. Order of Protocol of the Diplomatic Corps (PDF, 96.08 Kb) 

2. Diplomats and administratif and technical staff

2.1. Administratif procedure (PDF, 185.55 Kb) (in French)
- Annex 1 (PDF, 338.55 Kb)
- Annex 2 (PDF, 755.24 Kb)
- Annex 3 (DOC, 54.5 Kb)
- Annex 4 (PDF, 490.09 Kb) (in French)

3. Military staff members and police liaison officers

3.1. Conditions for the granting of privileged status to military staff members of diplomatic missions (PDF, 121.73 Kb)

3.2. Conditions for granting a privileged status to police liaison officers who are staff members of the diplomatic missions (PDF, 122.3 Kb) 

4. National experts

4.1. Only available in French or Dutch

4.2. Only available in French or Dutch

4.3. Only available in French or Dutch

4.4. Granting of a special identity card to seconded national experts (PDF, 78.96 Kb) 

5. Spouses, unmarried legal partners and children

5.1. The privileged status of the spouses and unmarried legal partners of the staff members of diplomatic missions (PDF, 161.25 Kb) 

5.2. Conditions for granting privileged status to the children of diplomatic agents and administrative and technical staff members in diplomatic missions (PDF, 129.72 Kb) 

5.3. The exercise of a lucrative professional or commercial activity in Belgium by an international official or by members of his/her family (PDF, 187.44 Kb) 

6. Staff hired locally

6.1. Staff hired locally (PDF, 112.26 Kb) 

7. Divers

2. IMMUNITIES

Only available in French or Dutch

3. CARS, DRIVING LICENCES AND CD PARKING SPACES

3.1. Only available in French or Dutch

3.2. CD Parking spaces (PDF, 100.96 Kb) 

3.3. Only available in French or Dutch

3.4. New number plates (PDF, 117.13 Kb) 

4. FISCALITY  

4.1. Delegation of signing authority (PDF, 93.93 Kb) 

- Annex (DOC, 43 Kb) 

4.2. VAT

4.2.1. Belgian provisions relating to exemption from VAT for diplomatic missions in Belgium and the staff accredited to them (PDF, 124.46 Kb) 

4.2.2. Only available in French or Dutch

4.2.3. The different VAT exemption documents (PDF, 141.76 Kb) 

4.3. Custom duties

4.3.1. Annual duty-free quotas for diplomatic purchases (PDF, 115.14 Kb) 

-  Annex (PDF, 105.75 Kb)  

4.3.2. 136F Form (PDF, 239.11 Kb) 

4.4. Only available in French and Dutch 

5. PERSONAL INVITATIONS FOR FAMILY MEMBERS

"Declaration of honour" relating to invitations for short stays in Belgium (PDF, 129.75 Kb) 

6. ATTESTATIONS

6.1. Only available in French or Dutch

6.2. Certificate of return of the diplomatic identity card (PDF, 80.2 Kb) 

6.3. Extract from the judicial record (PDF, 92.32 Kb)

6.4. Certificate of household composition and/or of temporary residence in Belgium (PDF, 100.95 Kb) 

7. WEAPONS

Only available in French or Dutch

8. RADIO COMMUNICATIONS

Radio transmitter stations and satellite antennas (PDF, 104.22 Kb) 

- Annexe: Formulaire de demande (PDF, 87.68 Kb) 
- Bijlage:  Aanvraagformulier (PDF, 89.31 Kb)

9. ELECTIONS  

Organising of elections on the premises of a diplomatic mission (PDF, 88.73 Kb) 

10. PROTECTION OF PERSONS AND BUILDINGS

Lightning conductors containing radioactive elements (PDF, 91.01 Kb) 

Emergency measures in case of “pollution peaks” in Brussels (PDF, 105.77 Kb) 

11. VISITS

Only available in French or Dutch

B. Consulates

Only available in French or Dutch

C. International Organisations

1. PERSONNEL OF INTERNATIONAL ORGANISATIONS

2. FISCALITY

3. PRIVATE INVITATIONS AND DECLARATION OF HONOUR

"Declaration of honour" relating to invitations for short stays in Belgium (PDF, 129.1 Kb)